Student Records and Transcripts

CUMULATIVE RECORDS

A cumulative record is kept for each student enrolled in school. The folder contains health records, an attendance record, and a scholarship record. This folder is kept current and accompanies the student throughout his/her school career. The name used on the cumulative record must be the same as that shown on the birth certificate, unless evidence is presented that such name has been legally changed. Student records are kept confidential and are subject to the Family Educational Right to Privacy Acts.

Only authorized school officials may have access to student information for legitimate educational purposes without the consent of the parent/guardian (or student if age 18).

BIRTH CERTIFICATES

Certified copies of birth certificates can be obtained from the Robertson County Health Department.

800 South Brown Street
Springfield, Tennessee 37172 
(615)384-4504

*********************

An "official" copy of your birth certificate can be obtained through Robertson County Schools for a fee of $8.00. Checks should be made payable to Robertson County Schools.

Robertson County Schools
Attn:  Records
2121 Woodland Street
Springfield, Tennessee  37172
(615)384-5588


 

INSPECTION OF STUDENT RECORDS

Parents and eligible (Eighteen-year-old) students may inspect and review the education record upon written request to the records custodian. The inspection must be completed within 45 days of the receipt of the request. A reasonable fee for copies provided will be determined.

DIRECTORY INFORMATION

Information relating to a student includes the following: name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received and the most recent or previous educational agency or institution attended by the student.

Parents of students or eligible students have two weeks after notification to advise the school system in writing of items not to be used as directory information. The records custodian will mark the appropriate student records for which directory information is to be limited, and this designation will remain in effect until it is modified by the written direction of the student’s parent(s) or the eligible student. Student directory information for 11th and 12th graders shall be made available upon request to persons or groups which make students aware of occupational and educational options.

PRIVACY RIGHTS

The student's parent(s) or the eligible student has the right to:

  • inspect and review the student's education records
  • seek correction of items in the record which are believed to be inaccurate, misleading, or in violation of the student's rights
  • file a complaint with the appropriate state or federal officials when the school system violates laws and regulations relative to student records
  • obtain a copy of the educational records, exercise control over other people's access to the records, except when prior written consent is given, or under circumstances as provided by law or regulations, or where the school system has designated certain information as directory information.

TRANSCRIPT REGUESTS

Persons age eighteen or older may request transcripts/school records for personal reasons, employment purposes or for admission purposes to a post-secondary school.  Parents can request records of their students age seventeen and under.  Due to the Family Educational Right to Privacy Act (Buckley Amendment) parents of students age eighteen and over cannot receive their child's educational record without their permission.

http://epic.org/privacy/education/ferpa.html

Transcript requests must contain (1) Student name, (2) Date of Birth, (3) Social Security Number, (4) Date of last atttendance/graduation, and (5) last school attended in Robertson County.

Copies of students records are available free of charge for the first 20 pages.  All other pages will be charged a fee of 10 cents per page.

Transcript request should be sent to :

Donna Fryer, Records Clerk
Robertson County Schools
Post Office Box 130
Springfield, TN 37172

You may download a transcript/records request form from the "forms" link in the navigation menu.





Bob Pruitt, Supervisor
-- bob.pruitt@rcstn.net -- (615)384-5588 (voice) -- (615)384-9749 (fax)     

  • 800 M. S. Couts Blvd, Suite 2, Springfield, TN 37172
  • 615-384-5588
Robertson County Schools